full service
overview
Ideally beginning 12 - 18 months prior to the event, this service will completely walk couples through the entire planning process including identifying a budget and working through a personalized checklist of all planning essentials, ideation brainstorming, developing a theme, vendor selection, and actual event execution.
pre-planning
10 planning meetings ideally beginning 12 - 18 months prior to event
Work through a personalized checklist of all planning essentials
Establish a budget
Determine overall tone and mood of the celebration using the Aces Event Planning questionnaire
Ideation Planning: Pricing and visualizing all "wedding wants" then prioritizing based on biggest desires and largest impact while remaining in budget
Create a mood board to aid in the development of a cohesive theme including floral, decor, lighting, music, wedding party attire, personalized elements such as surprise vendors at cocktail hour, midnight snacks, send offs, etc.
Guidance in selecting venue and vendors including connecting couples with appropriate contacts and scheduling and attending meetings and contract negotiation
Address, stamp, and mail save-the-dates and invitations
Source, assemble and deliver/setup all items for guest favors, children kits, and welcome gifts as necessary
Provide spreadsheets for: guest mailing list, RSVP’s, seating chart, photography shot list, vendor and supplier payment schedule, DJ/band play and do not play list, florist boutineer and bouquet distribution list, seating chart and floor plan for banquet staff
Manage hotel blocks for overnight guests
Assist in organizing seating chart and floor plans
Design ceremony script and/or flow
Coordinate and design rehearsal dinner
Create detailed day of timeline
DAY OF
Manage timeline
Coordinate vendors and suppliers
Oversee delivery and placement of rentals
Direct wedding party
Assist photographer in capturing all required shots
Organize ceremony procession
Event set-up and vendor assistance (escort cards, favors, lighting, centerpieces, table settings, sound checks, etc.)
Final seating chart/table walk through prior to guests entrance
Family and guest liaison - escorting special guests, answering questions, coordinating transportation
Remedy any and all last minute or unknown “situations”