full service

overview

Ideally beginning 12 - 18 months prior to the event, this service will completely walk couples through the entire planning process including identifying a budget and working through a personalized checklist of all planning essentials, ideation brainstorming, developing a theme, vendor selection, and actual event execution.

pre-planning

10 planning meetings ideally beginning 12 - 18 months prior to event

Work through a personalized checklist of all planning essentials

Establish a budget 

 

Determine overall tone and mood of the celebration using the Aces Event Planning questionnaire 

Ideation Planning: Pricing and visualizing all "wedding wants" then prioritizing based on biggest desires and largest impact while remaining in budget 

Create a mood board to aid in the development of a cohesive theme including floral, decor, lighting, music, wedding party attire, personalized elements such as surprise vendors at cocktail hour, midnight snacks, send offs, etc. 

 

Guidance in selecting venue and vendors including connecting couples with appropriate contacts and scheduling and attending meetings and contract negotiation

Address, stamp, and mail save-the-dates and invitations

Source, assemble and deliver/setup all items for guest favors, children kits, and welcome gifts as necessary 


Provide spreadsheets for: guest mailing list, RSVP’s, seating chart, photography shot list, vendor and supplier payment schedule, DJ/band play and do not play list, florist boutineer and bouquet distribution list, seating chart and floor plan for banquet staff

 

Manage hotel blocks for overnight guests

 

Assist in organizing seating chart and floor plans

 

Design ceremony script and/or flow

Coordinate and design rehearsal dinner

Create detailed day of timeline

DAY OF

Manage timeline

 

Coordinate vendors and suppliers

Oversee delivery and placement of rentals

 

Direct wedding party

 

Assist photographer in capturing all required shots

 

Organize ceremony procession

 

Event set-up and vendor assistance (escort cards, favors, lighting, centerpieces, table settings, sound checks, etc.)

Final seating chart/table walk through prior to guests entrance 

 

Family and guest liaison - escorting special guests, answering questions, coordinating transportation 

 

Remedy any and all last minute or unknown “situations”